Public records requests

COVID-19 Message

On February 29, 2020, Governor Inslee issued Proclamation 20-05, proclaiming a State of Emergency for all counties throughout Washington State as a result of the coronavirus (COVID-19) outbreak.  Several other proclamations were subsequently issued, one of them being 20-28 Open Public Meetings Act and Public Records Act, which states, in part,

“FURTHERMORE, based on the above noted situation and under the provisions of RCW 43.06.220(2)(g), I find that RCW 42.56, as applied to all public agencies statewide involves the conduct of state business and I also find that strict compliance with the following statutory and regulatory obligations or limitations will prevent, hinder, or delay necessary action for coping with the COVID-19 State of Emergency in responding to public records requests by bringing people in contact with one another at a time when the virus is rapidly spreading, and that the language of each statutory provision specified below is hereby waived and suspended as provided herein until midnight on April 23, 2020:

  • RCW 42.56.080(2), as to the following words only:
    • "Agency facilities shall be made available to any person for the copying of public records except when and to the extent that this would unreasonably disrupt the operations of the agency.”
    • “in person during an agency's normal office hours, or”
  • RCW 42.56.090, as to the first sentence only
  • RCW 42.56.100, as to the following word only in the first sentence: “full”
  • RCW 42.56.520(1), as to the following words only in the second sentence: “Within five business days of receiving a public records request,”

Effective January 19, 2021, the Senate of the State of Washington has extended many of the subsequent proclamations – including Proclamation 20-28 – until the State of Emergency is lifted, or, until rescinded by gubernatorial or legislative action.

The full text of Proclamation 20-28 Open Public Meetings Act and Public Records Act can be found here.  Additional information regarding Senate Concurrent Resolution 8402 can be found here.

A public record request can be made to the Washington State Parks Records Office. To request records, please complete and send in a Request for Public Record form (PDF). You may email the parks office the completed form, or mail it to:

Washington State Parks
Public Records Request
P.O. Box 42650
Olympia, WA 98504-2650

Release of/access to many types of lists which may be used for commercial purposes is prohibited by the Public Records Act (RCW 42.56.070[8]).

Some information may be redacted or exempted from records, including:

  • Personal information (i.e., child information, personal information of public employees, contact information);
  • Health information;
  • Deliberative process information and drafts (i.e., preliminary drafts or recommendations, notes and intra-agency communication if they pertain to the agency’s deliberative process and show the exchange of opinions within the agency before it reaches a final decision or takes action);
  • Attorney-client privileged communications;
  • Financial information (i.e., banking and financial information, social security numbers, taxpayer identification numbers, driver license numbers); and
  • Public employee records (i.e., active investigations, employee performance evaluations where there is no discussion of specific incidents of misconduct, applicant information, test and exam questions.

A full list of exemptions can be found in the Public Records Act.

Typically, when records content is redacted, the information will be removed and the document will be marked with the applicable statutory information. If the entire document is exempted, the requester will be provided with only a description of the document.

The Washington State Parks and Recreation Commission uses the default fee schedule from the Public Records Act to recover actual costs of provided records. Payment is required before records are provided.

Fee schedule

Charge Type/size of record
$.15 Per page for photocopies or printed copies.
$.10 Per page for copies converted into an electronic format.
$.05 Per each four electronic files or attachments uploaded to an e-mail or other electronic delivery method.
$.10 Per gigabyte for electronic files provided in an electronic format.
Actual cost Per any digital storage device such as a compact disc, digital video disc, universal serial bus flash drive, etc.

The Washington State Parks and Recreation Commission currently waives fees totaling less than $5.

For questions, contact the Records Office by emailing the office or calling (360) 902-8514.